Policies

Anti-Harassment Policy

RubyConf 2018 is dedicated to providing a harassment-free conference experience for everyone, regardless of gender identity, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not deemed appropriate for any conference venue, including talks. Conference participants violating any of these rules may be sanctioned or expelled from the conference, at the discretion of the conference organizers.

Harassment includes, but is not limited to: offensive verbal comments related to gender identity, sexual orientation, disability, physical appearance, body size, race, or religion; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and any unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference. If you are being harassed, notice that someone else is being harassed, or have any other concerns regarding violations of this policy, please contact a member of conference staff immediately.

Conference staff are happy to help participants contact venue staff or local law enforcement, provide escorts, or in any other way assist those experiencing harassment. Having a safe environment for our conference participants is of paramount importance to us, and we value your help towards creating this space.

Accessibility

Ruby Central, Inc. and all associated members of the RubyConf 2018 planning team are dedicated to providing an environment for our community that is accessible, welcoming, and inclusive. As such, we conduct site visits of conference venues and meeting spaces prior to booking, to ensure that they are barrier-free locations for our attendees.

This is, of course, only the tip of the iceberg in terms of what might be an obstacle to attendance for those interested in RubyConf. As such, we encourage anyone who has questions about whether RubyConf would be the right conference for them to email us at rubyconf@rubycentral.org -- while we can't promise the ability to accommodate each individual situation, we absolutely commit to listening to every concern and request with an open ear.

Attendee Data and Privacy Policy

All individual Attendee data collected by Ruby Central, Inc. is used for only two purposes. The first is to plan, manage, and execute the event for which the Attendee registered, in this case, RubyConf 2018. This includes emailing the Attendee with RubyConf 2018 details.

The second is — if the Attendee opts in only — to send emails with details of Ruby Central conferences (RailsConf and RubyConf) in the next year. Attendees who do not wish to receive emails about our conferences in the next year should not opt in when registering for RubyConf 2018. Alternately, Attendees who opt in, but then decide they do not wish to receive these emails will be able to unsubscribe to emails once they’re received. For Attendees who opt in, we will only keep those email addresses for one year.

Attendees may request to view a copy of their own data, to correct their data, or to delete their data at any point. All requests can be made via email to Abigail Phoenix and must come from the same email that is on file. Requests will be responded to within 30 days. When Ruby Central, Inc. provides copies of Attendee data, it will be in .csv format unless otherwise requested.

Attendee data is shared with third-party conference vendors only as necessary, e.g., Attendee names and companies are shared with our badge vendor for the purpose of producing RubyConf 2018 badges. This data is shared via secured .xls files. Ruby Central, Inc. requires all vendors we work with to be GDPR compliant. Attendee data is also exposed to Ruby Central, Inc. staff and volunteers as they execute onsite duties such as Attendee registration or t-shirt distribution.

Some aggregated Attendee data is shared with conference Sponsors; however, any questions asking for this shared data are 1. optional, 2. marked clearly as shared with Sponsors, and 3. shared only as aggregated percentages. Ruby Central, Inc. never shares individual Attendee data with Sponsors.

If the Attendee data we’re keeping for our conferences is breached, we will notify affected Attendees within 72 hours.

Any questions regarding this policy can be directed to Abigail Phoenix.

Refunds

Full ticket refunds are possible till Wednesday, October 10 at 11:59pm PT. After that date, no ticket refunds will be available.

If you have any further question or to request a refund, please contact us at rubyconf@rubycentral.org.

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